Programs Coordinator - West Cancer Foundation

Adams Keegan, Inc.
Job Description

West Cancer Foundation is searching for a talented and professional Programs Coordinator to support the Director of Community Engagement and Outreach. This person must be initiative-taking, enthusiastic and community minded, and possess a passion for our mission and powerful desire to have a direct impact on cancer patients who lack resources throughout their cancer journey.


Pay range: $45,000 - $55,000 / year


Essential Duties and Responsibilities:

  • Managing the Director’s calendar.
  • Responsible for preparing a program event calendar.
  • Scheduling meetings
  • Respond to inquiries from the public with information and materials.
  • Maintain all community partners, volunteers, and other key stakeholders in CRM.
  • Provide administrative duties to support all programs’ work.
  • Answering phone calls and emails as needed.
  • Maintain inventory of all programs related materials and collateral.
  • Communicate between program participants and managerial staff.
  • Manage database of all health fairs, community events, and sponsorship opportunities to promote programs.
  • Organize and attend the Community Engagement and Outreach Sub-Committee of the Board of Directors.
  • Take minutes at meetings.
  • Prepare all materials, locations, and presentations for Director’s meetings.
  • Proofread and make copies of documents.
  • Cross-trained on all programs.
  • Welcome visitors to the office and at off-site meetings.
  • Acts as liaison between different departments.
  • Work with all volunteers and document hours provided.


Minimum Requirements and Qualifications:

  • Bachelor's degree from an accredited college or university in public health, social work, nonprofit management, or related field
  • Minimum two years’ experience in health-related and/or nonprofit field
  • Experience working with volunteers.
  • Excellent organizational skills with ability to work independently.
  • Excellent customer service skills with the ability to establish rapport with program participants of various backgrounds.
  • Ability to juggle multiple priorities simultaneously and take initiative on new tasks.
  • Excellent phone etiquette.
  • Polite, clear, and compelling communication skills.
  • Close attention to details.
  • Possess computer experience with the ability to learn new applications and programs quickly.
  • Capable of leaving the office to run errands throughout the day.
  • Ability to work nights and weekends as required by the Director.
  • Must be proficient in Microsoft Office Programs.


Preferred Qualifications:

  • Bilingual in English and Spanish.
  • Proven success in similar nonprofit position.


Work Environment/Physical Demands/Travel:

  • Typical office environment with moderate noise level.
  • Standard 40-hour workweek with regular hours of 8:30am – 5:00pm.
  • Valid driver’s license and reliable transportation
  • Ability to stand, walk, reach, climb or balance, stoop or crouch, hand/wrist use, talk, see, and hear for extended periods of time.
  • ?Ability to lift to 50lbs. 


Contact Information